December 2024 Council Meeting Minutes
December 2024 – Council Meeting Agenda
December 5th, 2024
Call to Order / Roll Call Start: 7:01 pm Adjourn: 8:08 pm
= in attendance
President:
Jim Miller
Safety Officer:
Rob Robinson
Vice President:
Glenn Piper
State Association Rep / Land Use:
Jim Miller
Secretary:
Aaron Malin
Education:
Jon Knapp
Treasurer:
Jeff Palmer
Event Planners:
Bridget M-Aman
Rock Run Coordinator:
Aaron Malin
Board Member at Large:
Patti Evans
Trail Coordinator:
Sunshine:
Leslie Bonney
Merchandise:
Web Guru:
Micke Barnes
Travis Moats
Additional Attendees: Mark Gamas
Bells:
Yank Me – Daniel Rodriguez
Prank Me – Micke Barnes
I’m Broke – * Available
New Member Votes for this Month – Glenn Piper
Current Member Count: 92* Up for vote this month:
Need to get their info into the CORE_IOR_MEMBERS spreadsheet.
Current Financial Status – Jeff Palmer
Rocket Run Fund
Raffle Fund
General Fund
$ 5,000.00
$ 27.07
$ 9,529.53
Toys for Tots
Sunshine Fund
Joe Aldape Land Use Fund
$ 1,156.83
$ 1,078.27
$ 598.00
Total: $ 17,389.70
November Shake-The-Can $120?
Expenditures:
Quick Books $35/month
Google Suite $86.40/month
Web Master – Micke Barnes & Travis Moats (Travis – thewebmaster@idaho4x4.com)
Sunshine – Leslie Bonney
Sunshine sent to:
December Birthdays: Patti Evans (9th) Shawn Hargreaves (11th) Martin Flynn (16th) Felicity Arnold (20th) Deb Knapp (23rd) Sharon Callahan (30th) Les Bonney (31st) Steve Magstadt (31st)
Education – Jon Knapp?
Land Use/State Association – Jim Miller
Land Use
Grandview TMP is active.
Silver City TMP – closed, pending decision
State Association
Review Policy and Procedure Manual – .
Active and New Business
IOR Merchandise Store – Closed out
Coble Riggins Runs 2025 – Chase is looking to move the run to Fairfield at the end of July.
Rocket Run 2025
Balance Blocks steel instead of aluminum?
Sponsors – Aaron will send sponsor a thank you with their donation receipts.
New Club Signs for Tiddy Springs & Two-Headed Dragon Trailheads – Status Update
Previous Events
4-6th – Coble Riggins Trail Runs (Cobles)
12th – Hwy 21 Clean-up & Trail Run
26th – Miner’s Grave and Beyond
Upcoming Events
Christmas Party Planning – Dec 7th ($63/person+$2/transaction=$65)
Christmas Tree Run 14th
Trips and Trails
January 2025
25th (Feb 1st?)– Snow Run to Atlanta (Aaron Malin)
July 2025
TBD – 4th of July Club Campout
February 2025
15th – Basic Winching Class w/ HDOR (Aaron Malin)
22nd – Robie Creek Run in the Mud & Advanced Winching w/HDOR (Aaron Malin)
August 2024
2nd – 4th – IS4X4 Annual Boulder Basin Rendezvous
TBD – Hot August Nights & Blazing Lights (Glenn M. & Jeff D.)
March 2025
8th? – Idaho State 4×4 Association Annual Meeting – Pancake Breakfast & Trail Run
29th? – All Club Run @ Hemingway Butte
September 2025
29th -2nd – Labor Day Campout
29th -2nd – Lavapalooza Shelly, ID
April 2025
19th? – Ride for 22 – 10th Annual Veteran Suicide Awareness Rally and Event
TBD – Swag Party for Rocket Run Volunteers @ the Davidson’s
October 2025
4-6th – Coble Riggins Trail Runs (Cobles)
12th – Hwy 21 Clean-up & Trail Run
26th? – Miner’s Grave and Beyond (TBD)
May 2025
11th – Mother’s Day/Warm Lake Snow Run (Dan Sullivan)
17th? (Sep 20th?) – 11th Annual Chuck Coble Memorial Rocket Run
November 2024
TBD – Tiddy Springs Trail Run, Maintenance & BBQ
TBD – HDOR Coble Gobble Turkey Run
June 2025
7th? – Hwy 21 Clean-up and trail run
? – hosted Ride & Rally 2025
TBD – Two-Headed Dragon Trail Run & Clean-up
December 2024
14th – Christmas Tree Run – Tentative Canceled-no leader
7th – Christmas/Winter Party – The Riverside Hotel
Raffle
January – Toys for Tots “Shake the Can”
February – Raffle, need volunteers
January 2025
Toys for Tots
May 2025
Toys for Tots
September 2025
Toys for Tots
February 2025
Volunteer Members
June 2025
Volunteer Members
October 2025
Volunteer Members
March 2025
Toys for Tots
July 2025
Toys for Tots
November 2024
Toys for Tots
April 2025
Volunteer Members
August 2025
Volunteer Members
Christmas Party 2024
Club Sponsored
Next Meetings
Council: Thursday, December 5th @ 7 pm via Teams
Club: Thursday, December 12th @ 7pm – Idaho Pizza Company in Meridian (event on FB)
On-Going Discussions
New Member Dues – Discussed at last council meeting – want to move away from pro-rated dues. Found that bylaws indicate that we must prorate…. Will need to have membership vote on this.
Will put on hold for now and will include with the next bylaw change.
Will look at reviewing membership process and requirements.
Article II. Membership > B. Membership Requirements > Section 3.
Initiation fees and membership dues are due immediately after fulfillment of above-mentioned requirements. If the membership acceptance does not occur during the allotted annual payment period, the first-year membership dues will be a prorated amount of the annual amount. The initiation fee will not be prorated.
DreamHost will support 501C3 for free. Travis suggested this webhosting platform. Should we consider switching to them – maybe next year? Revisit October 2024.
Micke says we could drag and drop our current website to a new site.
Best timing would be next December that Travis and Micke would work on. Micke feels they could do in a weekend with some planning ahead of time.
Bylaws & SOPs Review – Continuous
Jen proposed that we do a full review of our bylaws in February to make clarifications and strengthen language. It may be beneficial to invite prior officers to help clarify our questions and expectations.
Quorum questions – bylaws only establish quorum for voting in a new member. A quorum has not been established for voting changes to bylaws, regular business voting, or in electing officers.
“All business requiring membership voting will occur during the monthly meeting.” – What does this mean? There is no description of “business requiring membership voting.”
Review of SOPs – should these be inclusive of the prolific “tribal knowledge” so that the Board of Directors are up-to-speed on all activities?
Examples: IOR sponsored All Club Run, Christmas meal coverage, Rocket Run, Hwy Clean-up prep and procedures, Idaho Secretary of State annual report, PO Box maintenance, etc.
Document specific procedures of the duties required of each officer?
Prospective Member Cards – Glenn will edit the proposed card and get these printed. We will try to start using these ASAP for prospective members.
Glenn to create checklist for new members.
Add to FB member group
Add to IOR website
Get spouses/significant others
Get birthdays for those that want to celebrate
Shirt size – tear off to claim t-shirt versus keep a small inventory for these new members
Glenn has a prototype and will print some himself and use to beta-test. Once he is happy, he will get them printed professionally.
Glenn will come up with a post-membership checklist to ensure continuity for members.
Facebook – Glenn & Travis will investigate if/how the club takes ownership of both the public and private accounts?
