Patti and Justin still have debit cards to the account for Rocket Run and Sunshine purposes – these need to be transferred to new contacts for these positions.
Pattie sent off ICCU paperwork two weeks ago for the bank account.
Rachael will call ICCU tomorrow (Friday, July 8th), to see if we can finish getting the account transferred over.
QuickBooks purchase for the club to better manage accounts. Jim motioned; Rachael seconded.
Rachael sent an email on 6-3-22 – see last page for pricing and plan options.
Council voted on purchasing the online “Simple Start” Quickbooks. It is currently $12.50/month for 3 months, and then $25/month afterward. Jim asked that we check for an annual purchase, rather than a month-to-month payment. Rachael will look into an annual payment.
Jim proposed, Glenn P. seconded. Unanimous vote from council.
If Rachael determines we need a Quickbooks software upgrade, we will look into it at that time.
CPA Consult
Council agreed that with the growth of the Rocket Run, we are concerned about the tax implications for the club.
Would it be best for the club to separate Rocket Run as its own nonprofit, tax-exempt corporation?
Rachael had reached out to a CPA that she works with; however, he has not responded. She will attempt contact again.
Dan Sullivan also suggested Lynn Nixon (an ex-member) as a possible CPA source if Rachael’s source does not work out.
Education –Aaron Malin
N/A – Aaron was not present. Council agreed to substitute the Rocket Run 2022 4WP winch drawing and Owyhee County Sheriff/EMS donation for the education segment of the July member meeting.
Web Master –Micke Barnes
While converting, we received a special offer that allowed IOR to keep the accounts for free through Sept. 23rd, 2022.
Special offer of $3 / account (vs $6 / account) will hold until September 2023
Micke has reduced Account Footprint from 17 to 10 with plans to reduce further to 8 in coming months.
Micke paid $30 for first month of subscription
Sunshine – Lyndsey Smith
July Birthdays: Kathryn Aldape (12th), Lola Hartnoll (12th), Mark Gamas (14th), and Mark Hartnoll (28th)
Land Use/State Association –Patti Evans
2023 Idaho State Association Ride & Rally @ Warm Lake, preliminary information – Dan Sullivan
June 15-18th, 2023 – Father’s Day weekend
Warm Lake Lodge is applying for permits with Forest Service and will provide insurance for the event.
Insurance – we may also need to supply our own insurance for activities/runs offsite from the lodge.
Marcy has developed a rough-draft of the logo. They will reach out to Sheri Davidson’s brother to rework and integrate the State Association into the logo.
They are planning 5 runs over the 2 days, with two-a-day start times to reduce the number of Jeeps in each run.
Looking at 100 participants
Camp grounds will need to be reserved 6 months in advance – still working on details.
Previous Events and Old Business: Can anyone provide info/pictures for these events for the club meeting?
Idaho State Association Ride and Rally/Lavapalooza – June 17th – 19th – Jen will provide pictures and guestimate for IOR attendance.
Trail Maintenance – Two-Headed Dragon, June 25th – Glenn has a few pictures, 14 rigs
July 4th Club Campout – Stanley/Bull Trout Lake – Patti will provide a page-pictures for member meeting. 27 people + 10 dogs
Active and New Business:
Council Meeting Venue – the manager at Legend’s stated that they will not take reservations from now through the first week of September due to volume of customers and the Thursday Thunder event.
We will need to find another council meeting venue for the months of August and September 2022.
Sunshine / Merchandise-Marketing: Lyndsey Smith is not officially a member. Should she be included in Rachael’s member unit? What can be done to grandfather her into membership?
Lyndsey has been identified as Rachael’s member unit.
i.Jen updated the Core IOR Member spreadsheet to reflect this.
Event Planner: Will Ginny continue with X-Mas party/Event Planner position?
Patti stated that Ginny already has the X-mas party venue and dinner planned.
Lyndsey will reach out to Ginny to see if she can help with the X-mas party planning.
ICCU Bank Account: Continue to have issues getting the account transferred to the current council.
Jim proposing to switch to another bank if we continue to struggle with getting the account transferred.
Rachael will give us an update
2022 Rocket Run Clean-up
Rocket Run Glow Worm/Extra Poker Card Raffle for the 4WP winch!!! – John will be at the July meeting to draw the winch winner
Owyhee Sheriff and EMS coming for July meeting…
i.Checks for donation – $1000.00 to Owyhee County Sherriff, and $500 for EMS
Patti will write these checks and prep “display” checks
BLMFee Payment –BLMtakes 3% of gross revenue ($185 application fee is pulled from the 3%)
i.Until Rachael has access to the ICCU account, she cannot fully account for Rocket Run proceeds.
ii.She will continue to work on getting access to the bank account and finalize RR gross revenue.
Unclaimed Raffle Prizes – Status
8898
Kevin Mapel
Black tow rope and shackle
Placing these items into the July 2022 member meeting raffle.
799909
PRP/Mahindra Gripper Grab Handles
799857
Hot plate – big box
799934
$500 Commercial Tire
The council has determined to use this to purchase new tires for the IOR club trailer as they are very old.
799937
Main Prize = BBQ/Grill
Will hold for the 2023 Rocket Run
Rocket Run 2023 (May 6th, 2023) – initiate planning in September 2022
Any volunteers? As of yet, still no volunteer to lead this up.
Trail Maintenance –Tiddy Springs
Should we postpone to next spring or do we do Tiddy Springs trail clean-up instead of the September Hwy Clean-up?
September Hwy Clean–up/Octoberfest Is Christian still doing Octoberfest portion? Date? What do we need to reserve?
ITD anticipates Hwy 21 road work between May and late July 2022.
Jim will reach out to Christian to determine if he is still going to do Octoberfest.
Prospective Member Cards – Glenn will edit the proposed card and get these printed. We will try to start using these ASAP for prospective members.
Membership & Meeting Committee – Tabled to September 2022, will see how the next few months are at our current venue.
Glenn gathered list of committee volunteers – Marcy, Nathan White, Travis Moats, and Paula Tuttle
Voting Discussion:– Tabled to September 2022(from April council meeting) should we move to an electronic format such as a QR code or SMS text?
Upcoming Events:
Deadwood & Scott Mountain Lookouts (Arnolds) – July 17th
Coble Riggins Trail runs – August 4th-7th
South Fork of the Boise River, Fairfield, ID – August 13th, Bill Hargreaves
Hot August Nights & Blazing Lights (Glenn M. and Jeff D.) – August 20th
Labor Day Campout (Sheens) – September 1st – 7th
Penn Basin, Mark Bennet, along with Kathy and Mike Greenwell are hosting with the Sheens.
Graham Guard Station/Jackson Peak (Arnolds) – September 11th
Trips and Trails
January 2023
TBD – Snow Run led by ______
TBD – Atlanta Run
July 2022
6/30 – 7/5 – 4th of July Club Campout
17th – Deadwood & Scott Mountain Lookouts (Arnolds)
February 2023
TBD – Robie Creek run in the mud (Christian Dahlström)
August 2022
4th-7th – Coble Riggins Trail Runs – Riggins, ID
13th – South Fork of Boise, Fairfield, ID – Bill Hargreaves
20th – Hot August Nights & Blazing Lights (Glenn M. & Jeff D.)
March 2023
TBD – State Association Meeting
TBD – All Club Run (Marc)
September 2022
1st – 7th Labor Day Campout (Ray & Karleen Sheen)
11th (Sunday) – Graham Guard Station/Jackson Peak (Arnolds)
