November-2019 Club Meeting Minutes
General Membership Meeting Agenda
November 14th, 2019 Called to Order at: 7:02pm
Idaho Off-Road 4×4 Club is an association of people brought together to share a single passion: Four Wheeling! We are a FAMILY oriented club dedicated to keeping our public lands open while practicing the policy of TREAD LIGHTLY!
Bell Of Shame: ____ “Yank Me” – Ginny Simms ___ “I’m Broke” Christian Dahlstrom
I. Call to order –Justin Simms: president@idaho4x4.com
II. Sergeant at Arms – Maintains order in the room. There is a $1 charge for unnecessary disruptions. Nathan White had his phone speak out of term, fined $1.
III. Roll call: Visitors: 28 Members & Family: 50 (Voting ability: 26)
Visitors: Roger Nelson & Amy Shearn, Ernest & Bernadette Underwood, Bill & Natalie Varnell, Louis & Rochelle Keller, Dan & Les Bonney, Wes & Amy Weidner, Chris Guarino, Patrick, Felicity & Jessica Arnold, Casey Farkey, Jerri & Rick Loose, Robert LaMont, Raffi Kassardjian, Charlie Fox & Deanna Choate, Lisa Reinhardt, Jeff Stoge, Jason Anderson.
IV. Vice President’s Report – Mark Hartnoll: vicepresident@idaho4x4.com
Current member count – 58 (tonight’s voting 64)
V. Treasurer’s Report – Christian Dahlstrom: treasurer@idaho4x4.com
• General Fund: $13,247.23
• Joe Aldape Land Use Fund: $1137.00
• Raffle Fund: $2781.55 ($445.00 made in tonight’s raffle. Thank you, Rob & Brenda Robinson!)
• Last Month’s Raffle brought in $368.00. (Thank you, Jon, Heather & Cierra Knapp!)
• Grand Total: $17,165.78
VI. Active and New Business
• RSVP for Members to the 2019 IOR Christmas Party Dec 7th. The Club will pay for Club member + 1 guest/spouse. Dinner will have Prime Rib Carving Station & Roasted Turkey this year. Club Member, Harvey London requested that this year’s Xmas Raffle Prizes be of at least $50 in value, as he felt robbed by winning a booklet for proper winching technique last year. John Knapp & Marcy Sullivan opposed and rec $25 value, but 24 voted yes in agreement with Harvey’s request. Raffle prizes at the 2019 Christmas Party Raffle will be of $50 or more. Also during the White Elephant Gift Exchange, a $5 fee will be collected for every steal (items can only be stolen 2 times before considered “Dead”).
• Registration is open online for the HDOR Turkey Run, Nov 23rd.
• Club Vote: Change of Bylaws for applicants from 6 month waiting period starting with application date, change to 6months from 1st Attendance to the Club. Vote passed with 26 yes votes.
• Club Vote: Sherry Coble as Honorary Club Member. Vote passed with 26 yes votes.
• Peterson Dodge Jeep has asked Glenn & Patti about a Driver’s Course. They would like our Club to help host. Club agreed to participate and help with Peterson’s Driver’s Course when a date has been set. Glenn & Patti spoke about Rocket Run Sponsors and asked Club members to contact them if they are able to help out collecting and contacting sponsors for donations. Ernest Underwood volunteered to help Glenn.
• Begin to think about who you want on the Council for 2020.
• Club was recognized by ITD for 10 years of Adopted HWY Litter CleanUp.
VII. Education : Dan spoke to the club about Lockers, Traction Control & Caution with Weather.
• Lockers Vs. 4×4 drive, Limited Slip, How to handle the Hot Transmission Alert, how to handle ice driving, Power braking, when to turn the Overdrive Off, Average Hot Temps 205-212 degrees.
VIII. Sunshine: Ginny Simms: sunshine@idaho4x4.com
• Club sent a card to Marlene Shields, her sister passed away from a battle with cancer. Please send thoughts and prayers to Lynette White, her father is fighting Pancreatic Cancer (passed evening of 11-14-19, card sent). Lola Hartnoll had knee surgery today, surgery went well (Nancy the knee Narwhal was sent). She’s now recovering. Emma Bennett also had knee surgery today, a card has been sent.
• November Birthdays: Chase Coble, Cierra Knapp, Lynette White, JoAnna Allison, Ben Wicke, Kenyon Hess, Dennis Debord, & Shellie Scott. Club sang Happy Birthday to November Birthday members.
IX. WebMaster: Micke Barnes: webmaster@idaho4x4.com
• Provided new Visual Aid during meeting, using the large TV in the front of Banquet Room.
X. Land Use – Christian Dahlstrom
• Elk City Closure of 5 Mile with cement Barricades, continues. Collecting signatures for Petition to reopen bridge access from October 2019-December 2019. A final vote will be Jan 2020.
XI. State Association: Nathan White: Nothing to Report.
XII. Previous Events:
• Oct 26th Idaho City/Halloween Miner’s Grave Run. Run hosted by Christian Dahlstrom. (Dress up your rig) (38 Vehicles attended)
• Nov 2nd Yanke Motor Museum Tour at 1090 Boeing Street Boise. Chuck & Sharon Callahan enjoyed the day attending.
XII . Trips & Trails:
January 2020:
Rock:
Trail: TBD Snow Run? (hosted by Mark Hartnoll)
February 2020:
Rock:
Trail: 8th Atlanta Run (Christian Dahlstrom will host)
March 2020:
Rock/Trail: 28th Multi-Club Run in Bruneau w/IOR Club Sponsored BBQ (hosted by Justin & Ginny Simms)
April 2020: 25th 7th Annual Chuck Coble Memorial Rocket Run
Rock:
Trail:
May 2020: (TBD) Hwy CleanUp, Go Topless BBQ, Tech Inspection
Rock:
Trial: 9th Snow Run at Warm Lake (hosted by Dan & Marcy Sullivan)
June 2020: (TBD) HDOR Ride-n-Rally (not father’s day weekend)
Rock:
Trail:
July 2020:
Rock:
Trail:
August 2020:
Rock:
Trail:
September 2020: 9-2 to 9-7 Labor Day Campout Pen Basin CG
Rock:
Trail:
October 2020: 3rd Hwy CleanUp/Christian’s Oktoberfest
Rock:
Trail: 31st Idaho City/Miner’s Grave
November 2019:
Rock:
Trail: 23rd HDOR Turkey Run
December 2019:
Rock:
Trail:
XIII. Upcoming Events – Ginny Simms/Lola Hartnoll
• Next “Actual” Rocket Run Planning Committee Meeting will be held at Justin & Ginny Simms’ house, January 7th, 2020 at 7pm. December there will be an update email sent out to Committee volunteers.
• 2019 IOR Christmas Party will be Dec 7th at Riverside Hotel. Room Reservations can be made by calling: 208-343-1871 (Club event rate per night includes Breakfast Buffet Tickets for 2 $108)
• 2023 IOR Ride & Rally at North Shore Resort & Campground, ID (Warm Lake). Dan & Marcy Sullivan have begun planning & talking with owners.
XIV. New Applicants Eligible for Vote: Robert LaMont, Roger Nelson, Ernest Underwood, Louis Keller, Wes Weidner, & Patrick Arnold were all voted into IOR tonight, unanimous yes votes for all.
XV. Raffle:
Jan 2020: Tony Eiguren Feb 2020: Micke Barnes
Mar 2020: Dan & Marcy Sullivan Apr 2020:
May 2020: Jun 2020: Michael Shroll
Jul 2020: Aug 2020: Mark Bennett
Sept 2020: Justin/Ginny Simms Oct 2020:
Nov 2020 : Dec 2019: Christian Dahlstrom
XVI. Next Meeting/Adjournment:
• Council meeting: Dec 5th, 2019-7pm at Smokey Mountain Pizza in Merdian on Fairview.
• Club meeting : Dec 12th, 2019-7pm at Idaho Pizza in Meridian on Fairview.
• Adjourned meeting at: 9:05 pm
*Raffle information:
1. The raffle is on a voluntary basis. If you volunteer to be responsible for the raffle one month it is your responsibility to purchase the raffle prizes, or ask businesses to donate to the raffle. You need to bring the raffle items to the meeting you volunteered for. You sell the raffle tickets at the meeting you are responsible for, or you can ask for help on selling the raffle tickets.
2. The reason behind the raffle is to build up the raffle fund to have a Christmas raffle that no one is responsible for.
3. Some of the raffle money also goes towards Toys for Tots each year.
4. We encourage every member to volunteer for a raffle. You can volunteer on your own, or make it a joint venture. Thank you in advance for considering volunteering for the raffle.
Toys for Tots donation.
During the meeting, I noted that the sales of raffle tickets for Dec 18 to Nov 19 would be about 2900, and as such I raised and was seconded to donate $300 for Toys for Tots. That check was written and provided to Marcy.
Following the meeting, someone noted that the Toys for Tots donation should have been closer to $550 as they assumed the Christmas Party raffle sales should be included. I have reviewed the prior meeting minutes that I can find, and it is not consistent that it included the party raffle.
So, I recommend the Standard Operating Procedures be updated to reflect the direction to be followed, and those SOPs be posted to be followed.
In that regard, here are the raffle numbers for 2019.
Sum w/o Christmas 3,989.00 – 1,000.00 = 2,989.00
Sum with Christmas 6,579.02 – 1,000.00 = 5,579.02
We replenished 1000.00 to the Legal Fund. A check for 300 has been provided. An additional check for 257.90 will be shared as well.
Our total Raffle donation to Toys for Tots for 2019 is 557.90.
Thanks to all who have donated their time and money to make this year’s raffle and Toys 4 Tots contribution such a huge success.