Call to Order / Roll Call Start: 7:00 pm Adjourn: 8:53 pm
= in attendance
President:
Jim Miller
Safety Officer:
Rob Robinson
Vice President:
Glenn Piper
State Association Rep / Land Use:
Patti Evans
Secretary:
Jennifer Freeman
Education:
Aaron Malin
Treasurer:
Rachael Rhoades
Event Planners:
Bridget M-Aman
Rock Run Coordinator:
Aaron Malin
Board Member at Large:
Patti Evans
Trail Coordinator:
Open
Sunshine:
Lyndsey Smith
Merchandise:
Web Guru:
Micke Barnes
Additional Attendees: Dan Sullivan, TJ Freeman
Bells:
Yank Me – Dan Sullivan > Bill Hargreaves
Prank Me – Micke Barnes
I’m Broke – Aaron Malin
New Member Votes for this Month – Glenn Piper
Current Member Count: 87 member units Up for vote this month: 1. Glyn Shore, 2. Nick Kovach
Current Financial Status – Rachael Rhoades
First Interstate Bank Account Status
Account has not been closed yet – per Jim, 8-31-22
CPA Consult – Status Update: On hold until the account is lined out.
Rocket Run Seed Money – Moved all but $5,000 from Rocket Run to General Fund.
Patti had some questions about Rocket Run expenditures.
Rachael will take a look at these items with Patti to clarify.
For future RR events, withdrawals will only be taken from the Rocket Run fund to reduce confusion in accounting.
Expense Report Review
Rachael is working on customizing the reports in the online Quickbooks environment.
Rocket Run Fund
General Fund
Raffle Fund
Joe Adalpe Land Use Fund
$,5000.00
$10,378.16
$5,368.15
$1,200.00
Total: $21,946.31
Education –Aaron Malin Aaron will be gone for November meeting – No education
Web Master –Micke Barnes
Sunshine – Lyndsey Smith
Sunshine sent to: Leslie and Dan Bonney (sister-in-law passed), Ray-Ray?
November Birthdays: Chase Coble (6th), Dennis Debord (11th), Ben Wicke (22nd), Cierra Knapp (22), JoAnna Allison (24th), Lynette White (24th)
Land Use/State Association –Patti Evans
Idaho State 4X4 Association
Current holdings = $12,000 with $2,000 ear-marked for IRC donation. What would you like to see done with all/some of the remaining $10,000?
Participation/interest in IS4X4A is waning. Any SA action requires a quorum of members from clubs. Clubs that are no longer participating or attending meetings.
Some ideas discussed to improve participation:
Canvas for ideas on how to get the State Association’s word out to encourage membership and participation.
Club Based Reward Program targeting people found to be championing club and SA’s ideals and land use philosophies & SA could possibly match the reward.
i.Nomination > Review> Decision
ii.Anyone (members/non-members) could be eligible for nomination. Review by Leaders (Club & SA)
Micke Barnes and Tom Brooks are our voting members for State Association.
Previous Events and Old Business:
Tiddy Springs Trail Run and Maintenance – October 15th
Great participation and went a few miles. 18 Jeeps
Suggestions came in about approaching the clean-up from two directions and maybe not worry about lunch.
Miner’s Grave and Beyond – October 29th (Christian Dahlström)
28 vehicles, multiple non-members attended. We hit snow up to Miner’s Grave and then 4″ up at the rock pile.
Active and New Business:
Glenn will be leading the November 2022 club meeting – Jim and Aaron are out of town.
Bylaw and SOPs – Glenn and Jen will work to get these available
Christmas PartyPlanning
Meal options have been selected
i.Discuss menu and cost of now is $64.00/person
ii.$13 of the $64/person for carving station.
iii.Going forward (2023) Dan Sullivan suggested that the club only offer to cover one meal/member unit.
Need to get head count by December 1st.
i.Need to get a generalized email out – Jim will work on next week and Glenn will get it sent out.
2023 State Association Ride & Rally/Warm Lake – Pre-planning
Need someone to step up to the lead the event – Jim would like to keep it at Warm Lake.
Jim and Dan will get together on November 15th @ 6 pm to pass down planning information. Dan will find a place to meet. Glenn Piper, Jen and TJ Freeman offered to help.
2022 Rocket Run Clean-up – Final Task
BLM Fee Payment – check was sent for 3% of net income. Net income – $11,857.75
2023 Rocket Run (May 6th, 2023)
Next planning meeting, Thursday, November 17th
Need two pre-paid credit/debit cards to give to Aaron Malin and Mark Gamas
i.Will place $200/card and reload as needed.
ii.Jim – We already have two cards that are being used for Xmas party and will roll over for Rocket Run.
Larger purchases (>$200) – get invoices and submit to Rachael and/or Jim
Proposed Club Purchases
i.FRS radios for club event use – use during RR or during trail runs
Retevis FRS radios are pretty cheap. No license needed and overlap with GMRS if needed.
ii.Trash picker/grabbers for clean-ups
iii.Rent storage unit to store club trailer/stuff and RR raffle prizes
Jim would like to see the club have a storage unit so it can be easily accessed.
Aaron agreed
iv.New club sign for Tiddy Springs (old sign is missing)
Dan Sullivan can make up a sign for the club if we have an electronic version of what we want.
Only cost materials
v.Balance Blocks – Patti
TJ will follow-up with BIJC that has balance blocks and Dan will make a set for the Rocket Run
IOR Merchandise Store – Status Update
Last count (Friday, October 28th), we had 29 orders placed with T-ZERS.
Existing merchandise has been accounted and a spreadsheet completed.
i.What do we want to do with this inventory?
ii.Spiderwebshade trail sack with bungee – Patti stated that Micke had paid for one, but had not received it. I set it aside and confirmed with Micke that he had still not received it. I will get it to him at the HDOR Turkey Run.
5 is minimum order – Harvey @ Spiderwebshade
Jim suggested we buy 5 and raffle them at Christmas Party
iii.4 – 3XL men’s shirts given to Shawna Vanwormer to create quilt and pillows with IOR logo for the Toys for Tots raffle/Xmas Party raffle. Delivered 11-9-2022
Tom’s Service Station, Idaho City
Dirt parking lot, next to (west of) Tom’s Service station is private property – no longer affiliated with the service station. If we want to use it as a meeting location, we must call ahead and request access to park there.
Toys for Tots – Additional raffle at Novembermeeting
David Hopkins had some more expensive items that he would like to raffle off, separately from the normal raffle to raise funds for the Toys for Tots.
Treasure Valley Night Light Parade (Caldwell Christmas Parade)
This activity has been cancelled. Cost and only allowing 2 vehicles. – Patti
Officer Nominations
Start thinking about if you want to nominate
Ride for 22 – will come to February 2023
On-Going Discussions:
Group Monkey Survey – look at possibly sending one out to find out what club members want from the club.
Having issues with volunteer participation, but many showing for runs
Monthly raffle has been difficult to get volunteers
Education topics
Prospective Member Cards – Glenn will edit the proposed card and get these printed. We will try to start using these ASAP for prospective members.
Glenn hopes to work on after the Coble Trail Runs
Glenn to create checklist for new members.
i.Add to FB member group,
ii.Add to IOR website
iii.Get spouses/significant others
iv.Get birthdays for those that want to celebrate
v.Shirt size – tear off to claim t-shirt
Glenn has a prototype and will print some himself and use to beta-test. Once he is happy, he will get them printed professionally.
Voting Discussion: – Tabled to December 2022(from April council meeting) should we move to an electronic format such as a QR code or SMS text?
Upcoming Events:
HDOR Turkey Run – November 19th
Christmas Tree Run (Jim Miller) – December 3rd. Meet time: 9 am @ the Eagle Albertson’s
Treasure Valley Night Light Parade – December 3rd, Patti Evans cancelled
IOR Christmas Party – December 10th
Snow Run to Atlanta (Christian Dahlström) – January 28th
Another snow run for January? Rachael will talk to Mark if he would be interested in leading a snow run
Trips and Trails
January 2023
TBD – Snow Run led by _________
28th – Snow Run to Atlanta (Christian Dahlström)
July 2023
TBD – 4th of July Club Campout
February 2023
TBD – Robie Creek Run in the Mud (Christian Dahlström)
August 2023
19th – Hot August Nights & Blazing Lights (Glenn M. & Jeff D.)
