August 2021- Club Meeting Minutes

General Membership Meeting Agenda 

August 12, 2021

Idaho Off-Road 4×4 Club is an association of people brought together to share a single passion: Four Wheeling!  We are a FAMILY oriented club dedicated to keeping our public lands open while practicing the policy of TREAD LIGHTLY!                                                                                                                                   

 Bells   “Yank Me” – Jeff Palmer        “Prank Me” – Micke Barnes       “I’m Broke” – Micke Barnes

Call to Order: Patti Evans – president@idaho4x4.com – 7:00 pm adjourned 8:30 Location Idaho Pizza Company.

Sergeant at Arms: Maintains order in the room.  There is a $1 charge for unnecessary disruptions.      Roll Call: Current member count is 66 units.    20 Member Units present and 17 Guests.  Prospective members up for vote were Amber Chase and Will Cooper. Daniel Rodriquez was not present.

Micke provided an updated member list via email August 13.

Current Financial Status: Christian Dahlstrom                                                                                              Half of the monthly raffles’ proceeds will go to Legal Fund until it reaches $1200.   10% of the raffle goes to Toys for Tots with no maximum limit.

 Last Month’s Raffle provided by: Micheal Hasselbauer and Glenn Morgan and brought in $521

This month’s raffle was a 50/50

 $442 was collected , $221 payout for 50/50 Glenn Morgan’s ticket was pulled first and he chose to decline the prize, Jim Miller and Bridget M-Aman were the winners and gave half the winnings to Glenn and gave Marcy half for Toys for Tots.

General Fund: $7,491.95

Jo Aldape Land Use Fund: $240.50

Raffle Fund: $5,017.80              Rocket $5,764.00

Grand Total $18,865.91

Previous Events and old Business:

• Hawley Mountain Run – TJ Freeman – 13 Vehicles and a bell change…
• You can get rid of the “Prank Me”  bell if you pay $5 to the club and sneak it on someone else’s rig.  You need to be on a run where another party breaks down or needs a tug to get rid of the bell or have it for 90 days and pay $5 and sneak it on someone’s rig

Land Use: Christian Dahlström   -Not in attendance

State Association: Nathan White – Not in attendance

Web Master: Micke Barnes – Tech Updates- Micke was absent and Glen Piper stepped in and helped with the meeting tech and IT needs.

Sunshine: Ginny Simms Birthdays: Amy Weidner 4th, Cory Mikhals 13th, William Hellwig 24th, Howard Shields 27th, Marcy Sullivan 30th, Caitlin (Bit) Gamas 31st.  Sunshine: Sent Phyllis Morland a cookbook due to hospital stay.                                                                                   

Active & New Business:

• Swag updates- Decision to update the logo has been postponed as the person/business that used to do the Club shirts is now out of business but contacted Ginny and let her know that there are 86 logos that we have paid for.  Next step is to get these logos on some new gear.  Sara and Patti have found a variety of shirts for men and women. As discussed in the council meeting, over the years the logo has lost resolution and changed color.  The club needs to see if we can get a higher resolution logo.  This is an action item. 
• Lite Brite was in town and your club was represented
• Discussion on the need to have a Trama kit in your Jeep or at least have a  fresh First aid kit.
• Labor Day Camp Out – Mark Bennet – Camp Host going up the 27th. There can be 8 people per sight and there are 7 sites.  This is near Pen Basin LandMark.  Meal plans are: Friday Italian, Saturday fresh off the Grill, and Sunday Breakfast.  Glen Morgan is putting the trail rides together.  Check out more details on the member site.

The Crew: Richard Scott – Richard will be stepping back and The Crew will be dismantled.

Education: Micke Barnes – A lesson on Sway Bar Modules we can all learn from!     

Dan – Fire restrictions – Dan provided a document that outlined level 1, 2 & 3 restrictions.  

Trips and Trails:

Upcoming Events Ginny Simms, Glenn Morgan & Patti Evans:

• Labor Day Campout Penn Basin – Mark Bennet – Camp Host
• Christmas Party Planning Underway with Riverside Hotel for December 11.
• Christmas Tree Run/Elk Farm Hayride and Parade being researched.

New Member Vote:  Amber Chase 29 votes yes, 0 no’s and Will & Michelle Cooper 27 yes 0 no’s

Daniel and Monica Rodriquez- not in attendance  will be up for vote in Sept.

Raffle:

Next Meetings: Council: Thursday, September 2, 2021 (at Pen Basin in Sept) at Bull Pen Room at Legends Pub & Grill: Thursday, September 9, 2021 at 7pm – Idaho Pizza Company

*Raffle information:

1. The raffle is on a voluntary basis. If you volunteer to be responsible for the raffle one month it is your responsibility to locate/secure the raffle prizes, or ask businesses to donate to the raffle. You need to bring the raffle items to the meeting you volunteered for. You sell the raffle tickets at the meeting you are responsible for, or you can ask for help on selling the raffle tickets.
2. The reason behind the raffle is to build up the raffle fund to have a Christmas raffle that no one is responsible for.
3. Some of the raffle money also goes towards Toys for Tots each year.
4. We encourage every member to volunteer for a raffle. You can volunteer on your own, or make it a joint venture. Thank you in advance for considering volunteering for the raffle.

Yes Yes Yes Yes Yes No No