November 2023 – Club Meeting Minutes

Member Meeting Minutes

November 9th, 2023

Idaho Off-Road 4×4 Club is an association of people brought together to share a single passion – Four Wheeling!  We are a FAMILY oriented club dedicated to keeping our public lands open while practicing the policy of TREAD LIGHTLY!

Bells

“Yank Me” – Daniel Rodriguez

“Prank Me” – Micke Barnes

“I’m Broke” – Bruce Ambler

Call to Order                 Jim Miller (president@idaho4x4.com)

Sergeant at Arms         Council will maintain order in the room. There is a $1.00 charge for unnecessary disruptions. 

Membership

     Current count:       108 memberships      

     Prospective Members Up for Vote:                   Justin Rex

Sunshine – Lynette White

sunshine@idaho4x4.com

November Birthdays: Chase Coble (6th), Ben Wicke (22nd), Cierra Knapp (22nd), JoAnna Allison (24th), Lynette White (24th)

Sunshine:  Tom Helzer – father passed

Financials

Tanya Lundberg, Treasurer

*Ride & Rally proceeds check to IS4X4 for $3,816.99 has yet to clear ($5,266.07 balance after clearing).

Active & New Business

• Idaho State 4×4 Association – Discussion and Q&A Session
  • Corrie Dashnaw – Director
  • Klint Breeding – 1^st Assistant Director
  • Josh Martin – 2nd Assistant Director
  • “What is IS4X4 doing for us?”

The IS4X4 Board has made many changes and have engaged with many land use issues over the past 7 months.

• • 1. Redrafted and passed bylaws that enable action
    2. Obtained 501C3 status
    3. Obtained EIN and registered as a non-profit corporation with the Secretary of State – Idaho
    4. Active on website and FB – PNW4WDA Region One, Eagle Rock Offroaders, 208 Offroad, & other groups following on FB
    5. Forum for communicating with the other 4X4 clubs and individuals – a “universal voice”
    6. Monitoring on-going land use issues and disseminating knowledge to the clubs.
       • Engaging with Blue Ribbon Coalition (BRC) and Idaho Recreation Council (IRC)
    7. Supporting its subsidiary clubs by providing:
       • Umbrella event insurance coverage – applied for and purchased in 2023
       • Encourage individuals to join local clubs
       • “How to” resources in becoming a non-profit off-roading club and how to establish 501C3
       • Support clubs in activities or with issues as they arise.
       • Support clubs by attending a percentage of their member meetings/events
       • Keep clubs abreast of sister-club activities and issues.
    8. Creating brochures to handout to promote the Association and responsible off-roading – increase membership.
    9. Partnering with trail app businesses
    10. Ride and Rally – Passed vote this week…
        • Club hosting the event will keep 25% of the proceeds to be donated to a community/off-roading cause.
    11. Adding trail runs that engage everyone. i.e., Boulder Basin Rendezvous – will be an annual activity that everyone is invited to.
    12. Maintain memberships with Blue Ribbon Coalition and Tread Lightly
    13. Providing business discounts to members
  • What is happening now?
    1. AED being purchased and maintained by Association
    2. Will loan to the clubs for their respective large “events”
    3. Ride & Rally
    4. Will provide $1000 seed money with application and signed contract for repayment.
    5. Hosting club keeps 25% of proceeds to donate to a community/land use cause
    6. 2024 – SIORA hosted @ the Twin Falls Fairgrounds in Filer, ID June 6^th – 8^th
    7. Working on a counter-top brochure to attract more members to the association.
    8. 2024 Boulder Basin Rendezvous
    9. July 26^th – 28^th, 2024 (Will always occur the last weekend of July)
  • “The Best of Idaho Off-roading 2023” Contest
    1. Trail Beauty
    2. Most Creative Trail Fix
    3. Whoops!
    4. Best Carnage
    5. Best Flex
       • Each category winner gets a trophy – submission are to be from 2023
       • Starts January 15^th and ends February 29^th, with 30-min voting period at Annual Meeting
       • $1.00/vote with no limit – online voting
• Christmas/Winter Party @ the Riverside Hotel – Saturday, December 9^th
  • Registration Costs:  Member Meal = $20, and Guest Meal = $55
    1. Door prize entry with each registration
  • Reception from 6 – 7 pm   /   Dinner @ 7 pm
  • Raffle and White Elephant Gift Exchange* afterward

*White Elephant Gift Exchange is optional – one gift per person to participate

Breakdown 2017 – 2022

      2017                  60 People         $47.06              $2,956.04

      2018                 74 People         $52.68              $3,898.36

      2019                 80 People         $51.64              $4,131.28

      2021                 80 People         $51.64              $4,131.28

      2022                 115 People       $49.25              $5,664.04                                                                      

      *Note – Larger room due to increased group size = $416 room set up fees

Full Steam Ahead – 2023 Planning

                  108 Meals         

                x $55.00/meal

                 $5,940  Meals

               +$450 Setup/AV Fees

                $6,390  Total Cost           

    *Two times cost 2017 ($2,956)

Council Decision

108 Member Meals (potential)

      $       35.00 (club pays)              

      $  3,780.00  Meals

      $     450.00  Setup Fees

      $  4,230.00  Total Party Cost

• Officer Nominations – Last Call
  • Positions open:  President, Secretary, Treasurer
  • Nominee names will be posted on website no later than Thursday, November 16^th.
  • Aaron Malin – nominated for Secretary
• Land Use Fund – Motion to Donate
  • IRC and BRC donation
  • Aaron Malin motioned/Nathan White seconded – Donate a 50/50 split between IRC and BRC

Previous Events

• Miner’s Grave and Beyond – October 28^th
  • 23 rigs and most everyone made it up to the rocks.  Snow @ the top and lots of hunters.

Upcoming Events

• Tiddy Springs Trail Run, Maintenance & BBQ – Saturday, November 11th
  • 9 am meet-up @ Dan’s Ferry
  • BBQ – IOR will supply brats, bring a potluck item
  • Bring gloves, chainsaws/hand saws and trimmers
• HDOR Coble Gobble Turkey Run – Saturday, November 18th
  • You can still register via FB
• Christmas Tree Run (Dan Sullivan) – Saturday, December 2nd
• Christmas/Winter Party @ the Riverside Hotel – Saturday, December 9^th
• Snow Run to Atlanta (Aaron Malin) – Saturday, January 27th

Prospective Member Discussion & Vote

1. Justin Rex – Welcome, Justin!

Next Meetings

Council:           Thursday, December 7th @ 7 pm via Teams (online)

General Club:  Thursday, December 14th @ 7 pm at Idaho Pizza Company

Raffle

Raffle brought to you by volunteer members!

Toys for Tots “Shake the Can”

January 2024

Toys for Tots

May 2024

Toys for Tots

September 2024

Toys for Tots

February 2024

Volunteer Members

June 2024

Volunteer Members

October 2023

Volunteer Members

March 2024

Toys for Tots

July 2024

Toys for Tots

November 2023

Raffle & Toys for Tots

April 2024

Volunteer Members

August 2024

Volunteer Members

Christmas Party 2023

Club Sponsored